Lawrence Library in Pepperell MA

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Meeting Room Policy

Revised by the Board of Library Trustees, March 2014

GENERAL POLICY
The Lawrence Library of Pepperell has five rooms, which are available to the public upon request if the room is not needed for library purposes. The rooms are specifically for meetings of a cultural, educational, or civic nature. The rooms are not available for meetings having a commercial, partisan political or any religious purpose.
Any question of interpretation will be referred to the Director. Final determination, if needed, rests with the Board of Library Trustees. Permission to a group does not imply an endorsement of its policies, beliefs, or program by any Library official or by the Board of Library Trustees.
REGULATIONS AND REQUIREMENTS
1) Request for the room must be made using the online Room Request form.
1) The applicant is expected to adhere to the stated purpose of the meeting and to conduct the meeting accordingly.
2) Meetings must be open to the public.
3) No admission fee may be charged.
4) Meetings should begin and end during normal hours of operation.
5) A room request must be submitted at least one week in advance of the desired date. A room request is not a reservation. You will be notified by email upon approval of the room request.  Reservations for meetings in series require the approval of the Director or the Board of Library Trustees.
6) No fees are charged for the use of the rooms, however, the sponsoring organization or individual will be held liable for damages arising out of the use of its premises.
7) Tables and chairs will be available for you to use. You are responsible for the set up and breakdown of the chairs and tables, leaving the room as found, ready for the next meeting. You are welcome to bring your own refreshments and may use the library’s coffee maker but clean-up in the kitchen is expected. (No beverages are allowed in the History Room.) If there is a spill on the carpeting please notify staff.
8) Fire code for the room occupancy is noted for each room and must be adhered to.

Click here to submit a room request.

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